Students who wish to travel abroad must follow the prescribed procedures. The documents you need to submit will differ depending on the purpose of your trip, so please apply in accordance with the following information.
(Updated 23 July 2026)
Overseas Travel (Undergraduates)
Before Departure
- ＜Research＞
Forms URL:https://forms.office.com/r/42RkMUPXhd -
If you are traveling for research purposes, such as for fieldwork or to attend a conference, you must submit the “Overseas Travel Notification for Academic Research” via Forms at least one week before your departure.
When you submit the form, an email containing the details of your application will be sent to your academic advisor (CC: applicant, Department Office).
The procedure is complete when your academic advisor has confirmed the details and sent a reply to the Department Office to confirm approval.
There is a section in the forms where you need to enter the email addresses of your academic advisor and the applicant, so please make sure you enter them correctly.
If you are an undergraduate student who has not yet decided on an academic advisor, please check with the Department of Earth and Planetary Science Office or the academic advisor in your department before filling in the academic advisor section.*(From June 26, 2023.6.26) “Field Survey Notification” is no longer required, but the “Health and Safety Management Plan” submitted by faculty members must be submitted.
Refer to “Fieldwork Security and Procedure” for details. - ＜Private＞
Forms URL:https://forms.cloud.microsoft/r/Jnz7PCYKEi -
For private purpose such as tourism, submit the following documents via Forms.
Japanese student：”Notice of Overseas Travel”
International student：”Application for Temporary Leave and Overseas Travel for personal reasons”
After Return
After returning to Japan, please reply to the automatically generated submission notification email, selecting “Reply All,” to let us know that you have returned.
Overseas Travel (Graduates)
Before Departure
- ＜Research＞
Forms URL:https://forms.office.com/r/42RkMUPXhd -
1) If your trip is less than two months long
If you are traveling for research purposes, such as for fieldwork or to attend a conference, please submit the “Application for Overseas Travel for Academic Research” via Forms at least one week before your trip.
When you have completed the form, an email containing the details of your application will be sent to your academic advisor (CC: applicant, department office).
The procedure is complete when your academic advisor has confirmed the details and sent a reply to the department office to confirm approval.
*Please make sure you enter the correct email addresses for your academic advisor and yourself in the appropriate sections of the form.2) If you are traveling for more than two months
If you are traveling for more than two months, you will need to obtain approval from the Graduate School of Science Education Committee, so please submit your application two months before your departure.
When you have completed the forms, an email containing the details of your application will be sent to your academic advisor (CC: applicant, department office).
Your academic advisor will check the contents and fill in the “Academic Advisor’s Statement” using the URL in the email. After that, please contact the department office to let them know that you have completed the form, and the procedure will be complete.
*Please make sure you enter the correct email addresses for your academic advisor and yourself in the appropriate sections of the form.*(From June 26, 2023.6.26) “Field Survey Notification” is no longer required, but the “Health and Safety Management Plan” submitted by faculty members must be submitted.
Refer to “Fieldwork Security and Procedure” for details. - ＜Private＞
Forms URL:https://forms.cloud.microsoft/r/Jnz7PCYKEi -
For private purpose such as tourism, submit the following documents via Forms.
Japanese student：”Notice of Overseas Travel”
International student：”Application for Temporary Leave and Overseas Travel for personal reasons”
After Return
After returning to Japan, please reply to the automatically generated submission notification email, selecting “Reply All,” to let us know that you have returned.
Insurance
Purchase appropriate insurance before departure to cover for unexpected incident. There are obligatory insurance for research purpose. See “Insurance” for details.