Contact Us

Department of Earth and Planetary Physics
Department of Earth and Planetary Environmental
Department of Earth and Planetary Science, The University of Tokyo
Department Office

Room 811, 8F, West Bldg. 1, Faculty of Science, Hongo Campus

  • Please convert [at] to @ when sending e-mail.
  • Depending on the nature of your inquiry, it may be difficult to respond to you. Also, please understand that it may take some time for us to respond to your inquiry if the main person in charge is away from the office for a meeting or other reason.
  • The office does not act as an intermediary to teachers with regard to research questions or requests.

Request for Certificates, etc.

If you wish to have a certificate issued, please refer to the following information before applying.

Certification detailsDocument
Certificate of Enrollment
Academic Transcript
Certificate of Expected Program Completion Master’s Degree
Student Travel Discount Certificate (Gakuwari)
Apply to the Academic Affairs Division, Faculty of Science
Certificate of Withholding Tax
Certificate of salary
…Other proof of salary
Apply to the Department Office
Application Forms(salary)[Word]
Certificate of Intended Employment
Certificate of employment
Certificate of expected resignation
Certificate of retirement
…Other certificates related to personnel (employment)
Apply to the Department Office
Application Forms(employment)[Excel]

Regarding Side Job Request Letter

At the University of Tokyo, faculty members are required to obtain prior permission to engage in activities outside his/her professional activity as a professor, in accordance with the permission criteria set forth in the university’s internal regulations.
Therefore, a request letter to the Dean of School of Science with the information below is necessary from the requesting organization.

  • Name, address, and short description of the organization
  • Position and services the professor will retain
  • Term
  • Compensation

Please also refer to the sample of Letter of Request.

Commissioning period and starting date

In principle, within 2 years. If the term of office is stipulated in laws and regulations (including employment regulations and internal rules), the term is up to 4 years.
The approval and start of the appointment will be made at the monthly meeting. If you indicate “from the date of approval” as the start date in the letter of appointment, the start date will normally be from the date of the meeting. Please note that we may not be able to meet your request for the start date.

Meeting Schedule for FY2023

Deadline → Approval Date
March 22 → April 5
April 19 → May 10
May 24 → June 14
June 28 → July 12
(August recess)
August 23 → September 13

Deadline → Approval Date
September 27 → October 11
October 25 → November 8
Nov. 15 → Nov. 29 (December’s Delegate Meeting)
December 20 → January 10
January 24 → February 7
February 14 → March 4