Environmental Security

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Introduction (UT Internal)

Please read the following items for environmental safety. “※” is for core groups, “*” pages are open to public and other pages are restricted to University of Tokyo internal.

Manuals, Safety Course Materials, Emergency Contact

Experiment

Fieldtrip, Overseas Trip, Insurance

Accident, Disaster Prevention

Related Links

Contact

Safety Committee Mailing List: safety[at]eps.s.u-tokyo.ac.jp
Safety Committee Chairman: Kano (24541)
Fieldwork Safety Manager: Kano (24541)
Core Group Managers: Koike (Atmospheric and Oceanic Science), Cho (Space and Planetary Science), Kayane (Earth and Planetary System Science), Hirose (Solid Earth Science), Kano (Geosphere and Biosphere Science)
Manager in general aspects: Kobayashi (24557)

Chemicals (UT Internal)

Introduction

The management and use of chemicals are under laws and regulations which must be followed. The following information is for core groups of the Earth and Planetary Science major. Please contact respective managers of each cooperation programs.

Chemicals and High Pressure Gas Management System (UTCIMS)

At the University of Tokyo, UTCIMS, the system to manage chemicals and high pressure gas, is introducted, and applicable laboratories must manage accordingly.
UTCIMS Website

The registration for test reagent use can be done without logging in at UTCIMS, but other procedures such as inventory control and waste processing request can only be done after logging into the system with UTokyo account as control range differs in permission level. Permission application procedure is also different for laboratory manager and other staff in general.

(1) Laboratory Manager (for laboratories to newly start managing chemicals and high pressure gas)

 ⇒ Need to obtain “laboratory manager” permission from the environmental safety office, and contact the office with name and common ID.

(2) Other staff (Student, researcher, etc.)

 ⇒ Can be granted “inventory control” permission in the laboratory, and please request laboratory manager for the permission. If “laboratory manager” permission is needed, let the environmental safety office know your name and ID.

Please refer to UTCIMS for other details.

Poisonous and Deleterious Substances

  • Poisonous and deleterious substances must be kept in rigid, exclusive storage.
  • In general, poisonous substances should be kept separately from deleterious substances with different keys.
  • Lab staff responsibly handle poisonous and deleterious substances storage keys.
  • Lab manager must be informed about the storage loading-in/out operation.
  • In general, poisonous substances should be kept separately from other deleterious test reagent.
  • Label “Poisonous substance not for medical use” and “Deleterious substance not for medical use” on the storage and test reagent bottle. (Contact EPS safety manager (Kobayashi) or environmental safety office for labels.)
  • Return the substances immediately to storage after use.
  • Conduct inventory inspection at least once a year.

* Refer to Poisonous and Deleterious Substances for details.

Organic Solvent, Specified Chemical Substances

Fire Service Act Hazardous Material

  • Refer to this link for hazardous materials applicable to Fire Service Act.
  • The amount of hazardous materials on a single floor of the building (=the total summed amount of hazardous materials in all the rooms of the floor) is restricted to less than 0.2 times the designated amount. Refer to this link for designated amount for each substance.
  • Hazardous material storage is placed in the East Tower of Faculty of Science Building 1. Refer to Hazardous Material Storage for details.

High Pressure Gas (UT Internal)

Introduction

The management and use of high pressure gas are under laws and regulations such as High Pressure Gas Safety Act which must be followed. The following information is for core groups of the Earth and Planetary Science major. Please contact respective managers of each cooperation programs.

Chemical Substances and High Pressure Gas Management System (UTCIMS)

At the University of Tokyo, UTCIMS, the system to manage chemicals and high pressure gas, is introducted, and applicable laboratories must manage accordingly.
UTCIMS Website

The registration for test reagent use can be done without logging in at UTCIMS, but other procedures such as inventory control and waste processing request can only be done after logging into the system with UTokyo account as control range differs in permission level. Permission application procedure is also different for laboratory manager and other staff in general.

(1) Laboratory Manager (for laboratories to newly start managing chemicals and high pressure gas)

 ⇒ Need to obtain “laboratory manager” permission from the environmental safety office, and contact the office with name and common ID.

(2) Other staff (Student, researcher, etc.)

 ⇒ Can be granted “inventory control” permission in the laboratory, and please request laboratory manager for the permission. If “laboratory manager” permission is needed, let the environmental safety office know your name and ID.

Please refer to UTCIMS for other details.

Handling Precautions

  • Have a sufficient understanding of the risk of high pressure gas, and ensure that safe handling and storage is maintained.
  • Stabilize high pressure gas cylinder in a stand or cabinet with 2 chains or other fixtures.
  • Apply fall-prevention mesures to the stand and cabinet as well.
  • Used and unnecessary high pressure gas clyinders must immediately be removed.
  • Reduce the amount of high pressure gas ketp in the room or building.
  • High pressure gas storage is placed in the Faculty of Science Building 1. Refer to High Pressure Gas Storage for details.

Others

 Refer to High Pressure Gas of University of Tokyo Portal for details.

Experimental Waste (Fluid Waste, etc.) (UT Internal)

Introduction

Experimental waste such as fluid wastes generated from experiments are collected by the Environmental Science Center. Applicable rules must be followed for disposing experimental wastes. The following information is for core groups of the Earth and Planetary Science major. Please contact respective managers of each cooperation programs.

Environment and Safety Course Certification

“Environment and Safety Course Certification” is needed to request the Environmental Science Center to dispose experimental wastes. The certification can be obtained by the following actions.

(1) Attend the Environment and Safety Course
(2) Pass the exam given at the end of the Environment and Safety Course
(3) Attend the Environment and Safety Tour

Registration is required for attending the Environment and Safety Course and Tour. Make a reservation for the course from Attendance Management System.

Receiving Designated Plastic Container

Fluid waste container (designated plastic container) can be obtained from environmental safety manager (Munakata, Accounting Dept. (Extension: 27920). Contact environmental safety manager for details.

Experimental Waste Disposal Request Form

Experimental Waste Disposal Request Form can be created from UTCIMS, instead of photocopying. Refer to UTCIMS website for details.
UTCIMS Website

Disposing Experimental Waste

Scheduled experimental waste collection date and location is as follows.

  • Date and Time: Wednesdays, 14:10-14:45
  • Location: Chemistry West Wing Pilotis, Faculty of Science Building 4

Returning Designated Plastic Container

Contact the Environmental Safety Center manager and return unnecessary or expired plastic container on scheduled waste collection date.

Others

Refer to Environmental Safety Center website for details.

Radiation (Registration of Radio Isotope Handler) (UT Internal)

Introduction

Researchers who use X-ray equipment, radioactive isotopes (RI), particle accelerator, synchrotron accelerator (SOR), etc. must be certified the Radio Isotope Handler. At experiments involving such as RI, accelerator and SOR, a researcher must put on Luminess Badge.

* PDF version of the registration procedure of Radio Isotope Handler can be downloade from this link .

Registration Process

Radio Isotope Handler certificate is classified into categories such as X-ray, RI, accelerator, SOR, etc., and must obtain an appropriate one. X-ray certificate has “X-AB” and “X-CDE” which differs in permission for the use of equipment and location.

* Registraion can be done via Radio Isotope Handler Management System (UTRadMS). UTokyo Account, e-mail address (external address is applicable), and phone number are required for registration process.

* In case the Radio Isotope Handler certificate is used in related laboratories such as Atmosphere and Ocean Research Institute and Earthquake Research Institute and not within the School of Science, the certificate must be obtained in the respective institute and not the Department of Earth and Planetary Science. Contact the manager at the institute for details.

* Several laboratories independently delivers registration process. In such case, contact the laboratory manager for difference in the registration procedure.

* Undergraduate students can be granted the certificate after laboratory assignment.

Registration Procedure
Details of UTRadMS

UT Portal Guidebook
* Manual of UTRadMS is shown in the link above.

Certificate

Radiation Worker Certificate

Workshop Schedule
  • School of Science Radioisotope Handler Workshop
    • #1 Completed
    • #2 Completed
    • #3 Completed
    • #4 Completed
    • #5 To be determined
    • #6 To be determined
    • #7 To be determined
    • #8 To be determined

* Check UTRadMS for University-side Workshop

Luminescence Badge

  • Not applicable for those with only “X-AB

After the approval, you will receive a “Luminescence Badge” every month. For X-ray experiments and equipment maintenance, pick up the badge from the mailbox of EPS office (Room 811), and return the badge before due date (Badge for next month will be distributed on the returned day).

* Badges will be collected by 16:00 on the 25th of every month. If the 25th is a holiday, it will be collected on the next weekday.
* Actual cost will be incurred in case the badge is not returned for over 6 months.

Even in case of dealing with radioactivity at the external research institutions, regardless of possessing other badges, make sure to put on Luminescence Badge issued by the University of Tokyo, as managed (You might put on two badges in case another badge is provided by the research institution). You will not need to take Luminescence Badge provided by the University of Tokyo with you when dealing with radioactivity outside of Japan.

Also, please take out Luminescence Badge from your bag at the baggage inspection at the airport as the radiation-exposed badge can malfunction. In case of the badge being radiation-exposed, notify our manager immediately.

No notice is made for negligible exposure level recorded on the Luminescence Badge. Please ask our manager if you have questions.

Procedure after Approval

Once approved as the Radio Isotope Handler, participating in School of Science Workshop and medical interview every year is necessary to maintain your license. Please keep in mind that failing to take these steps results in the suspension of your license.

(1) School of Science Workshop

Please attend a workshop for license renewal (jointly held with one for new applicants) held in August to October every year.

* Not necessary for those with certificate type of only “X-AB”, unless regulation is changed. Please follow instructions accordingly.

(2) Medical Interview

* Not applicable for certificate type of only “X-AB”

Please take a medical interview held twice a year (Usually July and January every year). Email notice will be sent out before the interview period, and follow the instruction accordingly.

Procedure for Handling Radioactivity in External Research Institutions

When handling radioactivity at external research institutions, you must obtain “Radio Isotope Handler Certificate” from Radiation Control Office. Please obtain a form from the external research institution and request Radiation Control Room to issue the certificate 2-3 weeks before the scheduled experiment date.

* The issuance of the certificate will take 2-3 weeks as the approval involves the sealing by the head of EPS department.

* This certificate cannnot be issued to those with certificate of only “X-AB”, who therefore cannot handle radioactivity at external research institutions.

Procedure for Updating Registered Information

When updating registered information, you need to follow the following procedure.

  • Updating registered information can be done via “UTRadMS”. First, please contact the manager (Kobayashi) for this procedure. Then, after logging in to the system, click “Changing Registered Information” link to start the procedure. You will receive an email notice of the successful change of information if there is no issues.
  • You might need to take additional workshops or health-checkup when changing from “X-AB” to other classification. You will receive an email notice in such case, and follow the instruction accordingly.
  • When you no longer belong to School of Science but still need to handle radioactivity at the University of Tokyo, go through license suspension procedure once, and reapply and register at the next department. Please ask the manager for details.
  • Please contact the manager for details when you need to change your common ID since you need to succeed the record of old common ID.

Procedure for Termination of Certificate

Contact the manager for the termination of your certificate when graduating or leaving the University of Tokyo. When you need the Radio Isotope Certificate at your next workplace, please contact the Radiation Control Office.

Others

Contact

Manager: Security Committee, Kobayashi (Room 837, Faculty of Science Bldg.1, Ext: 24557, akobayashi[at]eps.s.u-tokyo.ac.jp)
Faculty: Takahashi (Room 542, Faculty of Science Bldg.1, Ext: 24517)
Kasahara (Room 834, Faculty of Science Bldg.1, Ext: 24582)

Incident, Near Miss Accident Report (UT Internal)

When you encounter any incident or near miss accident during educational activity or commuting, report immediately as follows. (Refer to ” (学生・PD・研究員)(教職員)” as well.)

1. Report the incident to the EPS Security Committee via phone or email.

2. Fill in the report format (Incident)(Near Miss Accident) and send it to the EPS Security Committee.
(Kobayashi, the department security manager, will contact you for details.)

3. Follow the instruction given by the EPS Security Committee or School of Science Security Management Office.

Submitted report will be incorporated into the database by UTSMIS, on non-name basis, and will be utilized for accident prevention in the future.

Disaster Prevention

Introduction

Aspects regarding disaster prevention are summarized as follows.
* This entry is for EPS core groups, and contact managers for Cooperating Chair groups respectively.

Emergency Helmet

  • Helmets are built in each student and faculty room. Make sure to put on helmets during evacuation of disaster such as earthquakes.
  • Ask EPS Office for extra helmets if necessary.
  • The installed helmets are not for fieldwork, and you cannot use them for this purpose.
    (Refer to こちら about helmets for fieldwork)
  • Leave the helmet as is even moving out of your room for relocation or graduation.

Emergency Training

School of Science emergency drill is conducted once a year. Refer to Joint Emergency Training for details.

Fieldwork Equipment (UT Internal)

Fieldwork equipment such as hammer, clinometer, magnifier, helmet, etc. are stored in Room B240 at B2 and not lent out from Engineering Room.

Contact Kuris(kurisu[at]) about hammer, clinometer, magnifier, helmet and others.
<Procedure for Borrowing Fieldwork Equipment>
1. Borrow B240 key from EPS Office.
2. Fieldwork equipment are located in the shelf of right corner. If you need to move the electric shelf, use a key to turn on the power. Put your hand inbetween the shelves and move them.
3. Fieldwork equipment are located at the end. Fill in your name, equipment you borrowed, and other information in the sheet.
4. Do not forget to turn off the power of electric shelf, lock the room, and return the key to EPS Office.

* Make sure to return equipment to the original location and write the date to record you have returned the equipment.

——————————————–

  • EPS students can borrow the following fieldwork equipment for 3 weeks at the longest. You can borrow them longer during summer vacation.
  • Fieldwork equipment such hammer, clinometer and magnifier lent out to the third grade students of Earth and Planetary Enviromental Sicence will be collected at the end of school year. Please follow the instruction from the faculty.
  • Borrowing and lending of the equipment among students are prohibited (In such case equipment must be returned to the office once to clarify the actual borrower).

 Manager: Kurisu (Room 837, School of Science Central Building (24528)

Fieldwork Equipment

EquipmentNotes
Hammer, clinometer, magnifier 
HelmetDifferent from the emergency helmet School of Science distributed
GoggleFor hammer use
Hand level 
Megaphone 
Measurement equipment, others 

Fieldwork Security and Procedure (Faculty) (UT Internal)

Overview

As fieldwork involves various types of risks, security and accident prevention measures must be carefully taken. At the University of Tokyo, prior filing and security management during fieldwork activity must be made based on Safety Management Code of the Fieldwork at the University of Tokyo. Refer to Safety Management and Accident Prevention Guideline at Fieldwork (Fourth Edition) for further details of the fieldwork safety.

Definition of “Field” or “Outdoor”

“Field” or “Outdoor” (for those prior filing must be made) is defined as follows.

Outside of the University of Tokyo campus
  ⇒ Sites possessed by the University of Tokyo such as research forest, practice room and observatory are not included.
 * Research activities in tribes or cities are included in “field”.

Outside of External Research Institutions (other universities and laboratories)
  ⇒ Locations controlled by other insitutes such as the National Astronomical Observatory of Japan are not included.

Safety Management Plan

Before field trip, the leading faculty member of the activity must create and submit Management Plan for Safety and Health during Education Research Activities in the Field regardless of the person’s participation. Depending on the leader’s organization and acitivity(lecture or others), submission form differs. Make sure to submit the plan 10 days prior to departure for the fieldwork as the internal administrative process takes a certain perior of time.

<Submission>

Faculty of EPS Core Groups
 ⇒ EPS Office (jimu-eps.s[at]gs.mail.u-tokyo.ac.jp)

Other Faculty (Cooperating Chair or Affiliated Research Group)
 (1) Lecture of EPS
  ⇒ EPS Office (jimu-eps.s[at]gs.mail.u-tokyo.ac.jp) and manager of respective major
 (2) Others (Activities of laboratories)
  ⇒ Manager of respective major

Fieldwork Filing

Any EPS student and researcher (not faculty) must submit Fieldwork Filing whether the activity is classroom lecture or others. Request fieldwork participants to submit Fieldwork Filing for classroom or laboratory fieldwork activities.

Reference: 野外安全体制と手続き(学生・PD・研究員)

Overseas Fieldwork

EPS student and researcher must submit to the School of Science Office Application for Overseas Travel for Academic Research (Graduate Students) / Notice of Overseas Travel for Academic Research (Undergraduate Students) before departure, and Notice of Return (Graduate Student) / Notice of Return (Undergraduate Student) to School of Science Office. Request fieldwork participants to submit these applications for the overseas fieldwork of classroom or laboratory activities.

Reference: Procedures for Overseas Trip (Graduate Student)(Undergraduate Student)

Emergency Contact

Report “when”, “where”, “who”, and “how (situation)” based on Emergency Contact.

Reference: Incident, Near Miss Accident Report

Insurance

While all students and PD have Personal Accident Insurance for Student Pursuing Education and Research (Gakkensai) and researchers have Worker’s Accident Compensation Insurance, request them to purchase appropriate insurance depending on the purpose and the level of risk of research activities. Also, while Worker’s Accident Compensation Insurance can be applied for faculty members, encourage faculty members to purchase additional insurance if necessary.


Head of Department: Eiichi Tajika
Security Management Manager (also in charge of fieldwork safety): Akihiro Kano
(As of April 1, 2021)